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SIGNIS WORLD CONGRESS 2013
SIGNIS WORLD CONGRESS 2013

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Terms & conditions

Terms & conditions

Registration

  1. Registration forms must be received by SIGNIS before 31 January 2014.
  2. Registration takes place only through our online registration form.
  3. Registration takes place in 3 steps: registration, payment and registration to the workshops and working sessions. Registrations are confirmed only when payment is received. Once the programme of the Congress is available, participants whose registration has been confirmed will be contacted by email to proceed with the registration to workshops and working sessions.
  4. Space constraints may limit the number of Congress participants. SIGNIS reserves the right to refuse registrations.
  5. Submission of the registration form and/or payment of the registration fee will be deemed to be acceptance of the terms, conditions and other information specified in this document.

Payments

  1. Full payment must be received by SIGNIS by 31 January 2014. If full payment is not received by that date, registration will be cancelled.
  2. Payment of registration fees is in euros.

Members and Delegates of SIGNIS

  1. SIGNIS members and Delegates can pay by credit card or by bank transfer through the secured online payment page on the SIGNIS website (powered by Ogone), by cheque or cash. In case of payment by bank transfer or cheque, SIGNIS will charge an extra 15 EUR over registration fee to cover bank charges.

Non members of SIGNIS

  1. Payments should be made by credit card or by bank transfer through the secured online payment page on the SIGNIS website (powered by Ogone). In case of payment by bank transfer, SIGNIS will charge an extra 15 EUR over registration fee to cover bank charges.

Cancellation

  1. Participants who cancel their registration before 31 January 2014 will receive a refund of their registration fee, less 100 EUR for administrative costs.
  2. Applications for refunds received by SIGNIS after 31 January 2014 will not be considered (due to financial commitments that must be made at that time).

Registration fee

Delegates of SIGNIS

  1. Registration fee for Delegates of SIGNIS covers registration to the Congress and Assembly of Delegates and includes accommodation (6 nights), breakfasts, lunches, closing dinner and participation to all Congress activities.
  2. Delegates and members can choose to share a room to reduce cost. Shared rooms (double) are subject to availability.
  3. Registration fees for SIGNIS Delegates are:
Registration Dates Room Registration fee (PP)
Congress + Assembly 25 Feb. - 1 Mar. (6 nights) single 650 €
    double 475 €


Members of SIGNIS

  1. Congress registration fee for members of SIGNIS covers registration to the Congress and includes accommodation (4 nights), breakfasts, lunches, closing dinner and participation to all Congress activities.
  2. Congress + Assembly registration fee for members of SIGNIS covers registration to the Congress and Assembly of Delegates and includes accommodation (6 nights), breakfasts, lunches, closing dinner and participation to all Congress activities.
  3. Members of SIGNIS benefit from a reduced registration fee. They can also choose to share a room to further reduce cost. Shared rooms (double) are subject to availability.
  4. Registration fees for SIGNIS members are:
Registration Dates Room Registration fee (PP)
Congress 25 - 27 Feb. (4 nights) single 550 €
    double 425 €
Congress + Assembly 25 Feb. - 1 Mar. (6 nights) single 650 €
    double 475 €


Non members of SIGNIS

  1. Congress registration fee for participants who are not SIGNIS members covers registration to the Congress and includes accommodation (4 nights), breakfasts, lunches, closing dinner and participation to all Congress activities.
  2. Congress + Assembly registration fee for participants who are not SIGNIS members covers registration to the Congress and Assembly of Delegates and includes accommodation (6 nights), breakfasts, lunches, closing dinner and participation to all Congress activities.
  3. Registration fees for participants who are not SIGNIS members are:
Registration Dates Room Registration fee (PP)
Congress 25 - 27 Feb. (4 nights) single 750 €
Congress + Assembly 25 Feb. - 1 Mar. (6 nights) single 850 €



No accommodation

  1. Participants choosing not to stay at the Congress hotel pay a reduced fee.
  2. Participants choosing not to stay at the Congress hotel agree that SIGNIS is not responsible and cannot help them for their accommodation and transport during participation to the Congress.
  3. Congress registration fee for participants without accommodation covers registration to the Congress and includes lunches, closing dinner and participation to all Congress activities.
  4. Congress + Assembly registration fee for participants without accommodation covers registration to the Congress and Assembly of Delegates and includes lunches, closing dinner and participation to all Congress activities.
  5. Registration fees for participants without accommodation are:
Registration Dates Room Registration fee (PP)
Congress 25 - 27 Feb. / 250 €
Congress + Assembly 25 Feb. - 1 Mar. / 250 €


Travel

  1. Participants are required to make their own travel arrangements to Rome. SIGNIS is unable to provide assistance with travel bookings or with arranging non-Congress activities.
  2. Transport from the airport or station to the hotel (and back) is not included in the registration.
  3. SIGNIS will arrange ground transport for day trips or other activities organized in the framework of the Congress.
  4. Travel arrangements for non-Congress activities will be the responsibility of participants.

Visas

  1. Participants are responsible for securing any visa required for entry to Italy, or required in transit, and for making any other arrangements, such as immunisations, that may be required. For more information on these matters, please visit our General info page.
  2. It is strongly recommended that participants determine visa requirements at an early stage and apply for a visa well in advance of proposed travel dates.
  3. Participants whose registration has been confirmed by 15 January 2014 can obtain a letter of invitation to support an application for a visa from SIGNIS. They should therefore check the box "I need a visa" in the registration form. An email will be sent to them asking for the following information: Name and last name (as indicated on passport), country, birth date, passport number, passport issue and expiry date.

Liabilities

  1. Neither SIGNIS nor any of its officers, directors, members or employees shall have any liability for property damage, loss, or health problem that may be suffered by a Congress participant or any accompanying person, including any damage or loss resulting from the negligence of SIGNIS or its servants or agents.
  2. SIGNIS reserves the right to cancel or limit Congress, or any part thereof, and neither SIGNIS nor its officers, directors, members or employees shall have any liability or responsibility for any loss or inconvenience caused to any person who has registered for Congress or to any other person.
  3. All participants are strongly advised to ensure that they have adequate health and travel insurance.
  4. All participants are required to notify to SIGNIS a change in their email address. SIGNIS is not responsible for the loss of information that will result from such a change.

Other information

  1. Information submitted on the registration form and otherwise in conjunction with Congress will be stored by SIGNIS in one or more databases owned and controlled by SIGNIS. The information contained in these databases will not be made public.
  2. All participants and accompanying persons to the Congress authorize SIGNIS and its partners to make use of their image for any photo or video produced by SIGNIS at the Congress. The images will not be used for commercial purposes but rather for information purposes or to promote the Congress or any other activity of SIGNIS or its partners.